Setting up your default Business Entity

What is a business entity?

Your business entity allows you to define your business's identity to your customers. By setting up your business entity, you can control the company name, address, contact phone number, and VAT/Tax ID information that gets displayed on customer invoices. You are also able to set a unique entity tax address for your business within the business entity setup, that can either be the same address as the invoice display- or entirely different. It’s up to you! If you have a tax address in the United States you would like to use for all transactions, and a European address you would like to use for invoice display, you can do this easily within the business entity configuration. Businesses with global locations can now have the invoicing flexibility they need as their businesses scale.

Recurly supports one business entity per site. Merchants on Elite Recurly plans will have the ability to add multiple business entities to a single site in the future. Merchants on Core and Pro plans will need to upgrade to an Elite plan to leverage this functionality.

Setting up your business entity

A business entity consists of three components: invoice display address, tax address, and VAT/Tax ID information. Make sure all three are filled out accurately based on the requirements of your organization.

Company Name

Company Name is used on hosted pages and default invoice templates, and can be modified here.

Setting an invoice display and tax address

The invoice display address is the company information you show to each of your customers on their invoices. If you select the “Use one address for invoice display and tax calculation” option when creating your entity, you will be presented with fields to populate a single address. The address information you enter will be used for both the invoice display as well as the origin merchant address used on each transaction sent through Recurly’s tax calculation services.

Setting a separate address for tax calculation

If you select the “Use different addresses for invoice display and tax calculation” option, you will have the opportunity to enter a unique address for the invoice display and a separate unique address for merchant tax calculation. If you set a separate address for the tax calculation, only that address will be sent to Avalara or Vertex, the invoice display address will not be used for tax calculation in any regard.

Recurly sites with taxes disabled

If you do not have taxes enabled on your Recurly site, meaning you do not leverage Avalara or Vertex for tax computation on your transactions, you still benefit from setting up your business entity. The company information input for the invoice display address will be displayed to your customers on all invoices. Learn more about how to set up taxes on Recurly.

Tax Information

If you sell goods or services internationally, you can enter your default VAT number or Tax Registration number on your Business Entity. These numbers will appear on all invoices, unless you set country-specific VAT numbers. Your Tax ID numbers are used for invoice display.

Coming Soon: Upgrading to Multiple Business Entities

If you want the ability to set up multiple business entities on your Recurly site, you will need to upgrade to an Elite Recurly plan.

Coming Soon: Sandbox and Development Sites

If you transition a sandbox/development site to a production site and have a Core or Professional plan, you will lose any alternate entity configurations set up from your sandbox site once you move to production since the ability to create alternate business entities is only available for merchants on Elite plans. You can upgrade to an Elite plan at any time by reaching out to your CSM or Recurly Support.