Manual month end close gives you full, hands-on control over ending a period in Recurly RevRec. You verify your staged data, clear exception reports, reconcile your balances, transfer journal entries, and then close the period yourself — checking each step before moving on. It's the right fit when you want to catch and resolve discrepancies before the numbers are final.
Additional cost
This feature requires an additional cost. Contact
[email protected] or your Recurly account manager for pricing details.
Month end close is a formal process that ensures all revenue-related transactions are accurately captured and reconciled before you close one period and open the next. It involves verifying data, checking for exceptions, reconciling reports, and transferring journal entries.
Accurate financial reporting
Ensures your data is complete and consistent for each period.
Reduced errors
Identifies and resolves exceptions — like holds or missing allocations — before closing.
Streamlined workflows
Simplifies reconciling revenue and transferring journal entries.
To properly close a month in Recurly RevRec, follow these steps in order. Don't open the next period until each step is complete.
Start by confirming your staged data is clean for the open period.
1
Go to Reports → Contract Stage Report for the open period.
2
Go to Reports → Documents Stage Report for the open period.
3
Verify there are no unprocessed transactions or errors for the current period.
Resolve errors before proceeding, or they won't be included in the closed period's numbers. For large datasets, download the reports to assist with troubleshooting.
Next, clear both exception reports so nothing is unintentionally left out or held back.
1
Go to Reports → Exception Reports and select SSP Exception.
Ensure no contracts that require Standalone Selling Price (SSP) allocation are listed. If a contract needs allocation, create a new SSP with an active date preceding the contract date, then re-run allocation using the Revenue Workbench.
2
Go to Reports → Exception Reports and select Hold Exception.
Confirm that any items on hold are meant to be on hold. If you need to remove a hold so revenue is recognized, open the contract in the Revenue Workbench and manually release the appropriate amount.
Now confirm your key reports agree with one another before touching journal entries.
1
Run the asset report, liability report, and revenue waterfall report for the period.
The sum of the scheduled columns in the asset and liability reports should match the total in the revenue waterfall for the period.
2
The scheduled balance in the revenue insight report should also match the revenue waterfall total.
Confirm these reports are aligned before proceeding.
With everything reconciled, approve and transfer your journal entries to the general ledger.
1
Go to Import/Export → Transfer JE.
2
Select the journal card for the primary book, review the entries, and select Approve for Transfer. Then mark the journal as transferred.
3
If you're pulling data via API, confirm it populates in your accounting system. If manual, download the journal entry and upload it based on your internal process.
4
Wait for the reports to refresh — it may take up to an hour for large datasets — then re-run the asset and liability reports. The Unaccounted columns should be zero before proceeding.
Finally, close the current period and open the next one.
1
Go to Import/Export → Period Close.
2
Select Open New Period (top right) and follow the prompts until the next period is open. Once closed, the system triggers new-period transactions to flow into RevRec.
NoteBefore opening the next period, ensure all unaccounted balances are zero. If you see any remaining items, investigate and resolve them first.
